DOCUMENT MANAGEMENT SYSTEM FOR
Insurance Industry

The insurance industry is among the most paper-intensive industries. Insurance companies deal with endless piles of physical records and paper documents on a daily basis. In these circumstances, insecure storage and not having a well-established document management process can lead to serious damaging consequences. In today's competitive era, it has become crucial for insurance agencies and firms to respond promptly to their customers; a delayed response may cause customer loss. Hence, managing documents effectively becomes necessary in insurance companies. Failure to efficiently manage and control documents results in losing valuable time, productivity and even customers.EisenVault's insurance electronic document management system is specially designed for insurance firms. With EisenVault, standardise the turnaround time for resolving your customer queries to less than one minute, significantly reduce costs, and focus on meaningful tasks. Our dedicated document management software for insurance companies allows documents to be managed efficiently and securely without any hassle.

Need For Insurance Document Management
System Software

Present insurance companies rely heavily on paper-based documents, dealing with large volumes of documents on a daily basis, including policy applications, legal agreements, claim forms, customer proofs, customer communications, PIP & HCFA forms, etc. As a data-driven industry, insurance agencies and firms must manage and organise these documents efficiently. Document control problems, inefficiency in document processing, and lack of good customer service can lead to more severe consequences for your firm in the near future. This is where the need for an effective document management solution comes in. With our document management software, insurers can digitise and centralise their documents and easily access and retrieve information when required. Eliminate the need for manual filing with EisenVault and reduce the risk of lost documents. Provide relevant information to your customers in seconds and improve the efficiency of your employees. Our document management system for insurance helps with much more than managing documents. Insurance agencies can optimise their firm's performance & services, reduce the risk of document misuse and meet regulatory requirements, which overall increases the efficiency of business processes in the insurance company.

What are the main types of Banking Documents that DMS helps manage

Facility Letters

The facility letter outlines the terms and conditions of the loan or credit facility extended by the bank to the borrower. It includes details like loan amount, repayment schedule, interest rate and collateral required.

Facility Letters

Term Sheets

The term sheet contains vital terms & conditions of the proposed financial transaction, such as interest rates, repayment terms, collateral and other important loan or investment details.

Term Sheets

human resources document management solutions

Commercial Credit Document

With the help of a commercial credit document, financial institutions can assess the creditworthiness of the business of those applying for loans or credits. It includes loan agreements, promissory notes and other documents related to commercial lending activities.

Commercial Credit Document

Mortgage Documents

Mortgage documents include legal documents related to mortgage loans, such as mortgage agreements, promissory notes, trust deeds, mortgage loan terms & any collateral or property used as security.

Mortgage Documents

Lease Agreement

It is a legal contract containing the terms & conditions related to renting a property, such as documents related to rent, maintenance responsibilities, lease terms, and the leased property.

Lease Agreement

Instruction Sheet

An instruction sheet is a concise set of documents related to account opening, loan disbursement, fund transfer, and other banking-related activities.

Instruction Sheet

Guarantee & Security Documentation

Guarantee and security documentation refers to banking legal agreements or contracts containing the terms of a guarantee or security a lender provides to a borrower. It includes documents such as guarantee agreements and security instruments such as pledges, liens, and mortgages.

Guarantee & Security Documentation

Customer Credit Documentation

Customer credit documentation includes credit application forms, financial statements, credit reports, tax returns, bank statements, identification documents, and other relevant documents.

Customer Credit Documentation

Features of Cloud-Based Document Management Software For Insurance Companies

Key Features of EisenVault's document management software are much more than just managing documents. Securely access, share, retrieve and review documents from anywhere, anytime. Increase employee productivity and improve in-house collaboration and customer satisfaction.

Security and Compliance

Insurance companies require strong security measures to protect their customer's confidential documents. Our Insurance Document Management Software is equipped with advanced security features such as access control, user authentication, encryption and audit trails. Plus, it helps ensure compliance with relevant data protection regulations like HIPAA or GDPR.

Security and Compliance

Insurance companies require strong security measures....

Document indexing and classification

Insurance agencies can categorise, tag, or index different types of documents using metadata, making it easier to organise and find specific files based on criteria such as customer name, policy number, or document type.

Document indexing and classification

Insurance agencies can categorise, tag, or index different types of ...

EisenVault insurance document management software provides a centralised document storage policy for storing all insurance documents, such as claims, invoices, policies and correspondence. Users can effortlessly search, retrieve and access documents.

Document storage and retrieval

EisenVault insurance document management software provides...

Collaboration and Document Sharing

Our DMS system includes document sharing, editing and commenting features that facilitate seamless collaboration between insurance professionals. It helps multiple stakeholders, such as insurance agents, underwriters, or claims adjusters, work together, improve communication, and speed up decision-making.

Collaboration and Document Sharing

Our DMS system includes document sharing, editing and...

human resources document management system

Our document management software offers workflow automation capabilities, enabling users to create customised workflows for document review, approval, and task assignment. This feature ensures a smooth and streamlined process, reducing errors.

Workflow automation

Workflow automation

Our document management software offers...

Our Insurance document management solution can integrate with other systems used by insurance companies and supports secure and seamless data exchange.

Integration capabilities

Our Insurance document management solution...

Built-in OCR Extractor

Built-in optical character recognition (OCR) technology allows insurance professionals to automatically extract relevant data from insurance documents, eliminating manual data entry and expediting processes.

Built-in OCR Extractor

Built-in optical character recognition (OCR) technology...

Full-text search

Our cloud DMS system ensures quick and accurate search & retrieval of insurance documents at the time of need based on keywords, metadata or other criteria.

Full-text search

Our cloud DMS system ensures quick and...

Advantages of EisenVault's Insurance Document Management Software

WHY CHOOSE US?

Our Cloud-DMS system offers many advantages, from integrating all data to providing a structured environment to make it readily available, from version control to file locking that prevents data exploitation, increasing firm efficiency & productivity improvement and improving customer satisfaction.

Improve Employee Performance

Our insurance document management software empowers employees by ensuring easy access to relevant information so customer inquiries can be answered quickly and accurately. This eliminates the need for manual searches, ultimately improving staff efficiency and enabling a greater focus on customer service.

HR document management software solutions.png

Improve Employee Performance

Reduce the risk of fraudulent claims.

Fraudulent claims are the biggest challenge for insurance companies. Our document management system provides robust fraud detection and prevention mechanisms. Flag suspicious claims based on predefined criteria with EisenVault and save significant time & money by identifying potential fraud early.

Reduce the risk of fraudulent claims.

Regulatory Compliance

Insurance companies operate in a highly regulated environment and follow strict guidelines & compliance requirements. Document management systems allow for efficient audits, reporting, and tracking of documents, ensuring compliance with regulatory requirements and minimising risk.

Regulatory Compliance

Fine-Grained Security

EisenVault's insurance document management solution allows administrators to control access to sensitive customer & business information. Ensure only authorised access to documents and maintain data integrity with role-based access control.

Fine-Grained Security

Increase Customer Satisfaction

Insurance companies often face customer unhappiness and end up losing customers. With EisenVault, insurers can provide a seamless customer experience by offering a self-service portal where policyholders can access and manage their documents online.

Increase Customer Satisfaction

Optimisation and automation of paperwork processes

Our document management system reduces human error by automating manual tasks such as data entry, document routing, approval and indexing. Increase automation efficiency with EisenVault, speed up response times and help employees focus on more value-added activities by streamlining administrative tasks.

Optimisation and automation of paperwork processes

Real-time Tracking & Reporting

EOur insurance document management software provides real-time tracking and reporting capabilities, providing valuable insights into employee productivity, customer interactions, document processing times and claims status. It allows the insurer to identify bottlenecks, optimise workflow, and boost overall efficiency.

Real-time Tracking & Reporting

Enable Remote Access

Our insurance document management system allows remote employees to work, view, access, upload, edit, and share documents from anywhere, anytime, by using login credentials.

Enable Remote Access

Document Management Case Studies In The
HR Industry

CASE STUDIES

Transform your HR operations with EisenVault's HR EDMS.

HR Document Management Case Study – Luminous Power Technologies Situation

Luminous had thousands of employee files in hard copy, stored in physical storage across multiple office locations in India. However, the client wanted a better solution for storing files online and running compliance reports.

Action
EisenVault had all files scanned, categorised and tagged. Then, files were uploaded into employee folders in the EisenVault Cloud DMS. A custom report was built which showed compliance - i.e. Which documents are present and missing for which employee ID.
EisenVault has custom solutions for HR professionals, including reports, management dashboards, integrations with third-party HRMS software and scanning solutions.

EisenVault Document Management Software For Other Industries

Document Management System For Engineering Industry

Document management solutions help to organise and manage document operations in the engineering industry efficiently. Timely completion of projects in the engineering industry is already an onerous task, and on top of that, maintaining work efficiency with documents such as CAD files, engineer design blueprints, regulatory permissions, project plans, technical documents, proposals, invoices etc., and Collaborating can seem like a never-ending loop. EisenVault document management software is an easy, fast and error-free way to manage engineering documents more efficiently. Automate your document handling with precise categorisation, enhanced security, faster searching, and an audit trail.

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Document Management Solution For Banking Industry

The banking industry has always been associated with massive amounts of paperwork, including forms, slips, invoices, statements, personal identification documents, and bookkeeping. Banks have to deal with documents like deposit, compliance, finance, mortgage, legal, and human resources on a daily basis and managing them is a tedious task. The EisenVault document management system provides banks with a digital solution to streamline the storage, retrieval and sharing of documents related to banking operations. Our banking document control system helps reduce errors, increase productivity and ensure regulatory compliance with features such as document versioning, secure access control and search functionality.

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Document Management Solution For Insurance Industry

The insurance industry is almost entirely dependent on information relating to insured persons, which means that a considerable amount of paperwork is required. Real-time access to information becomes complex with paper documents and traditional file cabinet storage. Document management solutions for the insurance industry are designed to streamline and organise large amounts of paperwork that help store, retrieve, quickly access, solid security and track digital documents. EisenVault file management system comes with features like document capturing, indexing, and version control, allowing seamless data exchange and facilitating collaboration among insurance professionals by enabling simultaneous access to real-time updates while improving customer service.

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Document Management Software For Manufacturing Industry

Manufacturing business involves storing and managing a vast amount of critical documents, which is a challenging task. Documents such as invoices, product specifications, quality control records, supplier contracts, bills of materials, work orders, inventory records, standard operating procedures, purchase orders, and employee records are generated during the manufacturing process, and maintaining them involves hidden costs. Manufacturing document management software helps the manufacturing industry streamline document workflows by facilitating the efficient management of critical documents. By implementing the EisenVault EDMS solution, manufacturers can eliminate the need for manual searches, reducing errors and enabling real-time access to relevant information. Additionally, manufacturers can ensure that only authorised personnel have access to sensitive information to maintain the integrity of critical data and increase productivity by speeding up processes.

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Document Management Solution For Transportation Industry

Transportation services rely heavily on the timely and accurate transfer of information, such as sales orders, inventory documents, invoices, vehicle details, staff payslips, order delivery notes, etc., between managers, vendors, staff members and customers on a large scale. It helps in maintaining records, improving operational processes and ensuring compliance. Transport orders or service delays, usually due to misplaced or mismanagement of paperwork. EisenVault record management software provides transportation services with a single digital storage system to store all their documents and allows team members 24*7 access to customer information. This not only helps in automating day-to-day processes but also helps in inter-departmental document transfer, data security and compliance. Improve transportation documentation with Eisenvault EDMS, reduce overhead costs, save paperwork time, and improve productivity by reducing errors.

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Document Management Software For Property Industry

Documentation in the real estate business is often time-consuming, which harms the business's overall productivity. In addition, real estate businesses rely heavily on information such as mortgage documents, contracts, rent, loan applications, lease agreements and documents such as customer inquiries, sales staff, property managers, government authorities, etc. Managing and tracking such tremendous information is almost impossible without a dedicated ecosystem. Our digital document management solution gives real estate businesses powerful features to manage, store, retrieve and streamline information. In addition, EisenVault real estate EDMS software comes with enhanced security and control of documents, metadata-based filing, audit support, compliance, automatic indexing and much more.

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Document Management System For Education Industry

Documents have been a significant part of the education industry, and schools & colleges deal with a vast amount of paperwork every day, be it answer sheets, notes, student records or exam sheets. However, keeping student information stored securely for long periods and searching and retrieving information when needed can be a painful task for staff members. Document management system for educational institutions is designed to streamline administrative tasks, enhance collaboration and ensure efficient document retrieval. EisenVault record-keeping software comes with several features like document storage, retrieval, version control and access permissions to make it easy for administrators to manage students' records, lesson plans, assessments and other essential documents. Our EDMS solution helps reduce paper usage and improve the overall educational experience.

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Document Management System For Retail Industry

The retail industry deals with a wide variety of documents, including a paper trail that includes invoices, purchase orders, stock records, receipts, employee records, customer records, bills of materials, etc. Managing such a large number of complex documents is time-consuming, which could be spent on generating more sales and growing the business. With an efficient digital document management solution, retail companies can manage their data faster and more efficiently. The EisenVault online document management system enables retail stores and businesses to quickly retrieve invoices, receipts, contracts and other retail documents. By automating data entry, our system reduces human error and is a great help in increasing workflow efficiency.

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Document Management Systems For Oil & Gas Industry

Oil & Gas Industries manage a massive amount of documents on a daily basis, such as employee records, invoices, project plans, lease agreements, compliance documents, inspection records and many more. Due to manual documentation, the papers often get tampered with, leading to delays in the delivery of extraction projects or consignments. The EisenVault digital document management system is the solution to this problem. Our software helps streamline and automate paperwork processes like document indexing, strong security of data, signing and transfer by digitising documents. Based on advanced AI algorithms, our EDMS software provides the Oil & Gas industry with robust version control, regulatory compliance, audit trail, and real-time collaboration and ensures data integrity. Our document management system has the ability to integrate with all systems and helps enterprises protect confidential information with role-based access control.

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Document Management System For Healthcare Industry

Data and documents are most important in the healthcare industry as they directly relate to the patient's life. Healthcare industries typically deal with medical forms, patient records, and administrative documents. A decision taken by the doctor based on even the slightest wrong data or information can be disastrous for the patient's life. In such a situation, digital document control software helps rectify the communication gap between the doctor and his staff. Our file management system offers features such as secure document storage, version control, workflow automation and document sharing, promoting paperless operations, protecting patient privacy and ensuring seamless and fast access to information, which can help increase the quality of primary care.

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Document Management Systems For Construction Industry

Due to the complexities involved in the finance and documentation processes of the construction industry, many projects are often not completed on time. The need for a document management solution is high in the construction industry as it streamlines the management, storage, tracking and retrieval of documentation related to projects. Construction companies mainly deal with paper documents such as blueprints, permits, invoices and contracts. Our digital storage system helps handle various documents efficiently and bind them in a single repository. EisenVault DMS software provides real-time collaboration, seamless data sharing among team members, version control, advanced search capabilities, and more. Construction companies can reduce errors and increase productivity with efficiency by automating the documentation process with the help of EDMS. In addition, simplifying approval procedures can improve project timelines.

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Document Management System Software For Government Industry

Government agencies around the world deal with vast amounts of paperwork daily. In this era of e-governance, managing paper documents is not only a time-consuming process but also increases cost, risk and inefficiency. Electronic document management software designed for government agencies to ensure efficient and secure handling of digital documents. Our EDMS solution comes with robust features like versioning capabilities, access control, document generation, storage, retrieval and sharing. EisenVault streamlines system workflows, increase collaboration and help maintain compliance with government regulations. In addition, our government EDMS solution ensures the confidentiality of sensitive information and promotes transparency.

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Document Management Software For Pharmaceutical Industry

Developing a pharmaceutical drug is a long, complicated and detailed process. This process usually involves the pre-test, clinical trial, and commercialisation or product launch. All of these processes involve a vast amount of paper documentation and maintaining accurate and timely documentation for all processes, such as research team information, funding records, documents on drug development, animal and human trial studies, regulatory compliance, Pharmaceutical composition, and much more is required. Delays in developing and approving documents in the pharmaceutical industry can result in tremendous losses to the company. Many of the world's leading pharma companies trust EisenVault to manage their documents and securely streamline paperwork. EisenVault DMS software helps pharmaceutical firms maintain accurate logs of the entire drug life cycle, helps automate the document approval process, and significantly improves data security.

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Document Management System For Accounting Industry

A client's accounting documents are the core of its operations for a financial service provider company. The major challenge any financial company faces is secure document storage and quick retrieval. Therefore, it becomes critical for them to invest in a sound document management system for accountants. Having a paperless office with cloud-based document management for accountants helps in improving work efficiency incredibly. Electronic document management systems for accountants should be easy to use and provide secure file sharing for accountants. Therefore, the system should have all the simplicity built-in with a secure cloud-based document management system so that you can share account-related documents securely with multiple permissions to different users and user groups. EisenVault's cloud document management for accountants stands out because users can effortlessly tag each accounting document, which helps in effortless searches, along with a complete secured archive that assists you in decluttering your document storage and lets you focus on what matters.

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Document Management Services For Legal Industry

Undoubtedly, the legal sector deals with more paperwork than any other sector. Managing all the files or documents related to the case in one place is a herculean task for a legal professional. Legal professionals spend a lot of time sorting, filing and retrieving documents, and the loss of even one copy can affect the entire case. The law firm needs to move towards digital documentation in such a situation. The EisenVault digital document management system streamlines the processes for law firms and legal departments to manage, search, and retrieve case-related documents, court forms, affidavits, document creation, and more. Our Legal EDMS software ensures document confidentiality, seamless collaboration with legal professionals, version control, advanced search capabilities and data tracking. As a result, legal professionals can improve efficiency by enhancing the security of documents and, ultimately, productivity.

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Document Management Solutions For Human Resources Industry

Human resources are one of the most data-concentrated works in an organisation. The risks associated with protecting a high volume of sensitive information are high. So, managers have to deal not only with the costs of managing information but also with the security of that information. Human resources document management software helps the HR team organise and archive employee records to safeguard businesses from managerial headaches and legal liability. It will assist in managing employee records quickly and effectively so their time can be spent on more meaningful work like employee development and robotising workforce methodology. EisenVault manages and tracks HR-related data, record management, assignments, and processes. A streamlined and automated approach to manage worker reports, records, and HR-related processes to improve productivity and guarantee consistency.

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