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DOCUMENT MANAGEMENT SYSTEM FOR
Insurance Industry

The insurance industry is among the most paper-intensive industries. Insurance companies deal with endless piles of physical records and paper documents on a daily basis. In these circumstances, insecure storage and not having a well-established document management process can lead to serious damaging consequences. In today's competitive era, it has become crucial for insurance agencies and firms to respond promptly to their customers; a delayed response may cause customer loss. Hence, managing documents effectively becomes necessary in insurance companies. Failure to efficiently manage and control documents results in losing valuable time, productivity and even customers.EisenVault's insurance electronic document management system is specially designed for insurance firms. With EisenVault, standardise the turnaround time for resolving your customer queries to less than one minute, significantly reduce costs, and focus on meaningful tasks. Our dedicated document management software for insurance companies allows documents to be managed efficiently and securely without any hassle.

Need For Insurance Document Management
System Software

Present insurance companies rely heavily on paper-based documents, dealing with large volumes of documents on a daily basis, including policy applications, legal agreements, claim forms, customer proofs, customer communications, PIP & HCFA forms, etc. As a data-driven industry, insurance agencies and firms must manage and organise these documents efficiently. Document control problems, inefficiency in document processing, and lack of good customer service can lead to more severe consequences for your firm in the near future. This is where the need for an effective document management solution comes in. With our document management software, insurers can digitise and centralise their documents and easily access and retrieve information when required. Eliminate the need for manual filing with EisenVault and reduce the risk of lost documents. Provide relevant information to your customers in seconds and improve the efficiency of your employees. Our document management system for insurance helps with much more than managing documents. Insurance agencies can optimise their firm's performance & services, reduce the risk of document misuse and meet regulatory requirements, which overall increases the efficiency of business processes in the insurance company.

What are the main types of Banking Documents that DMS helps manage

Facility Letters

The facility letter outlines the terms and conditions of the loan or credit facility extended by the bank to the borrower. It includes details like loan amount, repayment schedule, interest rate and collateral required.

Facility Letters

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Term Sheets

The term sheet contains vital terms & conditions of the proposed financial transaction, such as interest rates, repayment terms, collateral and other important loan or investment details.

Term Sheets

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Commercial Credit Document

With the help of a commercial credit document, financial institutions can assess the creditworthiness of the business of those applying for loans or credits. It includes loan agreements, promissory notes and other documents related to commercial lending activities.

Commercial Credit Document

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Mortgage Documents

Mortgage documents include legal documents related to mortgage loans, such as mortgage agreements, promissory notes, trust deeds, mortgage loan terms & any collateral or property used as security.

Mortgage Documents

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Lease Agreement

It is a legal contract containing the terms & conditions related to renting a property, such as documents related to rent, maintenance responsibilities, lease terms, and the leased property.

Lease Agreement

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Instruction Sheet

An instruction sheet is a concise set of documents related to account opening, loan disbursement, fund transfer, and other banking-related activities.

Instruction Sheet

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Guarantee & Security Documentation

Guarantee and security documentation refers to banking legal agreements or contracts containing the terms of a guarantee or security a lender provides to a borrower. It includes documents such as guarantee agreements and security instruments such as pledges, liens, and mortgages.

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Guarantee & Security Documentation

Customer Credit Documentation

Customer credit documentation includes credit application forms, financial statements, credit reports, tax returns, bank statements, identification documents, and other relevant documents. 

Customer Credit Documentation

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Features of Cloud-Based Document Management Software For Insurance Companies

Key Features of EisenVault's document management software are much more than just managing documents. Securely access, share, retrieve and review documents from anywhere, anytime. Increase employee productivity and improve in-house collaboration and customer satisfaction.

Security and Compliance

Insurance companies require strong security measures to protect their customer's confidential documents. Our Insurance Document Management Software is equipped with advanced security features such as access control, user authentication, encryption and audit trails. Plus, it helps ensure compliance with relevant data protection regulations like HIPAA or GDPR.

Security and Compliance

Insurance companies require strong security measures....

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Document indexing and classification

Insurance agencies can categorise, tag, or index different types of documents using metadata, making it easier to organise and find specific files based on criteria such as customer name, policy number, or document type.

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Document indexing and classification

Insurance agencies can categorise, tag, or index different types of ...

EisenVault insurance document management software provides a centralised document storage policy for storing all insurance documents, such as claims, invoices, policies and correspondence. Users can effortlessly search, retrieve and access documents.

Document storage and retrieval

Document storage and retrieval

EisenVault insurance document management software provides...

Collaboration and Document Sharing

Our DMS system includes document sharing, editing and commenting features that facilitate seamless collaboration between insurance professionals. It helps multiple stakeholders, such as insurance agents, underwriters, or claims adjusters, work together, improve communication, and speed up decision-making.

Collaboration and Document Sharing

Our DMS system includes document sharing, editing and...

human resources document management system

Our document management software offers workflow automation capabilities, enabling users to create customised workflows for document review, approval, and task assignment. This feature ensures a smooth and streamlined process, reducing errors.

Workflow automation

dms app

Workflow automation

Our document management software offers...

Our Insurance document management solution can integrate with other systems used by insurance companies and supports secure and seamless data exchange.

Integration capabilities

Integration capabilities

Our Insurance document management solution...

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Built-in OCR Extractor

Built-in optical character recognition (OCR) technology allows insurance professionals to automatically extract relevant data from insurance documents, eliminating manual data entry and expediting processes.

Built-in OCR Extractor

Built-in optical character recognition (OCR) technology...

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Full-text search

Our cloud DMS system ensures quick and accurate search & retrieval of insurance documents at the time of need based on keywords, metadata or other criteria.

Full-text search

Our cloud DMS system ensures quick and...

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Advantages of EisenVault's Insurance Document Management Software

WHY CHOOSE US?

Our Cloud-DMS system offers many advantages, from integrating all data to providing a structured environment to make it readily available, from version control to file locking that prevents data exploitation, increasing firm efficiency & productivity improvement and improving customer satisfaction.

Improve Employee Performance

Our insurance document management software empowers employees by ensuring easy access to relevant information so customer inquiries can be answered quickly and accurately. This eliminates the need for manual searches, ultimately improving staff efficiency and enabling a greater focus on customer service.