EisenVault Real Estate Document Management Software
Document Management System For The Real Estate Industry
Transform the way property managers securely manage the stack of physical documents involved in residential, commercial and industrial real estate with an affordable and easy-to-use electronic document management solution. Improve customer service for tenants and owners by using EisenVault document management solutions software and ensuring secure and compliant documents. Ensure easy access to real estate documents - contracts, leases, receipts with just one click from anywhere, anytime. Real estate firms can automate documentation operations and reduce valuable work hours and business operations by implementing real estate document management software. Securely store and organise all documents, streamline workflow and increase productivity by going paperless.
Need For Real Estate Document Management
Software
Real estate businesses deal with massive amounts of paperwork daily, including mortgages, contracts, leases, loan agreements, titles, surveys and appraisals, permits, comparable sales reports, rentals, property management forms, and financial records, which can be tedious. These real estate documents can easily be lost, misplaced, or damaged without a centralised system. Effective property document management systems allow users to store, classify and retrieve documents in a secure and searchable manner by eliminating the need for physical storage space. Time is of great importance in real estate businesses; the project sometimes gets delayed due to the long time it takes for document approval. In addition, manual document handling and document management processes are time-consuming and prone to errors. EisenVault's cloud DMS system helps save valuable time and reduce the likelihood of human errors by automating tasks such as document creation, version control, editing, and distribution. With our EDMS software, real estate professionals can focus on meaningful tasks by reducing the burden of administrative tasks and increasing the overall efficiency of the business.
Features of Property Document Management Software
EisenVault digital document management software, designed specifically for real estate businesses, allows you to scan, index and manage real estate documents all in one place. Store important documents securely and have instant access to any stored document remotely. In addition, our EDMS supports automatic backup, saving time and effort.
Real Estate documents management
Real Estate documents management
Categorise and store all property-related documents separately,....
Categorise and store all property-related documents separately, such as lease agreements, insurance policies, tenant information, inspection reports, maintenance records and property ownership documents.
Document security and access control
Prevent unauthorised access to sensitive property documents and records with EisenVault's robust security features. Secure essential documents by implementing encryption, user authentication, and access control measures.
Document security and access control
Prevent unauthorised access to sensitive property documents...
Lease management
Our property document management software helps store and manage lease agreements, background checks, move-in & move-out documents, tenant applications, rent payment records and the entire communication history with tenants.
Lease management
Our property document management software helps store...
Document collaboration and approval workflows
Facilitate collaboration between property managers, owners, tenants and other stakeholders by streamlining workflows such as document approval, comments and sharing with EisenVault.
Document collaboration and approval workflows
Facilitate collaboration between property managers, own...
Manage maintenance and repair documents, including invoices, work orders, service contracts, and warranty information. Track documents from anywhere at the time of need with just one click and easily retrieve maintenance records.
Asset maintenance and repair documentation
Asset maintenance and repair documentation
Manage maintenance and repair documents, inclu...
Maintains documents related to vendors and contractors, such as invoices, insurance certificates, contracts, and service agreements. You can easily find information about service providers.
Vendor and contractor management
Vendor and contractor management
Maintains documents related to vendors and contract...
Document Expiration & Renewal Reminders
Document management software allows setting renewal and expiration reminders for essential documents such as insurance policies, maintenance contracts, and leases. This helps avoid missing deadlines and ensures timely action.
Document Expiration & Renewal Reminders
Document management software allows setti...
Mobile Accessibility and Offline Access
Our document control system has a mobile application that allows real estate professionals to view, edit, and share documents offline. Set up synchronisation and automatic updates when you're back online.
Mobile Accessibility and Offline Access
Our document control system has a mobile applicat...
Advantages of EisenVault's Real Estate Document Management Software
WHY CHOOSE US?
Streamline and secure client document requests with EisenVault's real-estate file management system. Use a digital checklist to collect data, files, forms and signatures from homebuyers, co-op members, tenants, service contractors and real estate agents everywhere. Improve your business's security, efficiency, collaboration and productivity with digital solutions.
Automated Workflows
Transactions in the real estate business involve several steps and approvals. EisenVault's records management software allows you to automate document approval, notifications and routing workflows. By automating these processes, you can reduce manual effort and ensure that tasks are completed quickly.
Automated Workflows
Quick Document Retrieval
Searching for specific documents from a huge pile can be time-consuming and occasionally frustrating. Therefore, we provide robust search and filtering options to real estate firms. As a result, you can quickly locate and retrieve important documents based on dates, keywords, metadata, and other criteria.
Quick Document Retrieval
Seamless Collaboration
Real estate business and transaction processes often involve multiple stakeholders, including clients, agents, customers, lenders and lawyers; it is not easy for all of them to cooperate, ultimately leading to the untimely completion of projects. EisenVault EDMS solution allows multiple users to access and work on documents simultaneously, which promotes seamless collaboration.
Seamless Collaboration
Efficient Information Sharing
Our property document management system enables the seamless sharing of documents with clients. Increase customer satisfaction and improve your ROI by securely and rapidly sharing business contracts, agreements, or other relevant data digitally.
Efficient Information Sharing
Compliance & Legal Requirements
The real estate business is subject to various legal regulations and requirements. Eisenvault's DMS system helps ensure compliance by securely storing and managing critical documents and records. It also comes with features such as audit trails, access controls and document retention policies that may be valuable during audits or legal proceedings.
Compliance & Legal Requirements
Real-Time Update
Due to the involvement of multiple stakeholders and parties at once, the documents are subject to constant updates and changes. EisenVault EDMS software offers real-time updates, ensuring all relevant parties are immediately notified of any changes or developments. This helps maintain smooth communication, reduces confusion and increases customer satisfaction.
Real-Time Update
Mobile Accessibility
Our cloud document management solution provides real estate businesses easy access to relevant documents anywhere. Download the EisenVault mobile app to view, edit, track, and share documents from anywhere and anytime.
Mobile Accessibility
Robust Data Security and Access Control
The real estate business deals with tons of sensitive information daily, making it difficult to maintain the integrity of the data. Our electronic document management solution comes with robust security measures, including critical security features such as access control, encryption and user authentication, tools that help ensure only authorised access to confidential data.
Robust Data Security and Access Control
Document Management Case Studies In The
HR Industry
CASE STUDIES
Transform your HR operations with EisenVault's HR EDMS.
HR Document Management Case Study – Luminous Power Technologies Situation
Luminous had thousands of employee files in hard copy, stored in physical storage across multiple office locations in India. However, the client wanted a better solution for storing files online and running compliance reports.
Action
EisenVault had all files scanned, categorised and tagged. Then, files were uploaded into employee folders in the EisenVault Cloud DMS. A custom report was built which showed compliance - i.e. Which documents are present and missing for which employee ID.
EisenVault has custom solutions for HR professionals, including reports, management dashboards, integrations with third-party HRMS software and scanning solutions.
EisenVault Document Management Software For Other Industries
Document Management System For Engineering Industry
Document management solutions help to organise and manage document operations in the engineering industry efficiently. Timely completion of projects in the engineering industry is already an onerous task, and on top of that, maintaining work efficiency with documents such as CAD files, engineer design blueprints, regulatory permissions, project plans, technical documents, proposals, invoices etc., and Collaborating can seem like a never-ending loop. EisenVault document management software is an easy, fast and error-free way to manage engineering documents more efficiently. Automate your document handling with precise categorisation, enhanced security, faster searching, and an audit trail.
