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DOCUMENT MANAGEMENT SYSTEM FOR
Human Resource Industry

Digitise your Human Resources document management processes and workflow with EisenVault. Manage employee files, automate workforce procedures, take command of forms, policies, and more with HR document management software solutions in EisenVault. The human resources department of numerous companies trusts our HR Document Management System. EisenVault makes sure that you never waste time searching for documents again. Our HR Document Management solution includes custom-built SaaS features for HR teams. It also provides high-quality document digitisation services.

What Is HR Document Management System?

HR document management system involves organising, storing, and accessing all types of HR files, data and records securely and efficiently. These include employment contracts, performance appraisals, disciplinary actions, benefits enrollment forms, and other employee-related paperwork.

HR document management software typically involves using specialised software or platforms that allow HR professionals to upload, categorise, and search for documents digitally. This helps streamline HR processes, improve compliance with legal and regulatory requirements, and provide a centralised location for all employee-related information. An effective HR document management process ensures that employee information is kept secure and accessible by HR teams.
 

HR Document Management System

Need For HR Document Management Software

​Human resources are one of the most data-concentrated works in an organisation. As a result, the risks associated with protecting a high volume of sensitive information are high. So, managers have to deal not only with the costs of managing information but also with the security of that information. Everyday HR work is exceptionally demanding, making it difficult to organise all the paperwork and concentrate on individuals. EisenVault employee file management software helps you manage all kinds of business documents like employee records, attendance sheets, performance reviews, payroll documents, invoices, resumes, etc.Our Human resources document management software helps the HR team organise and archive employee records to safeguard businesses from managerial headaches and legal liability. HR file management will assist in managing employee records quickly and effectively so their time can be spent on more meaningful work like employee development and robotising workforce methodology. However, the rise of remote work and the need for greater data security has made it more critical for HR professionals to have a centralised and secure platform for managing employee documents.

EisenVault's HR Document Management Solutions

HR File Management

Our HR document management software electronically manages and securely stores employee files. These employee files are handled consistently and systematically and are secure and simple to retrieve. The chances of misplacing or losing these files are negligible.

HR File Management

HR Document Management System

Recruiting

EisenVault employee file management software accelerates the recruitment and selection process with centrally managed applicant records. As a result, the HR team has access to the information needed to make rapid and smarter hiring selections of candidates.

Recruiting

human resources document management solutions

Employee onboarding

Workflow automates messages and alerts to ensure that the required preparations are made. Efficiently assign work to the appropriate individuals while keeping everyone updated with EisenVault HR DMS.

Employee onboarding

document management for hr systems

Records Retention

Establish record retention guidelines in the system and receive alerts when employee records are ready to expire so you may take the appropriate action.

Records Retention

employee document management

Policies and Procedures

HR file management improves policy and process compliance on a centralised platform. Manage job instructions, business rules, and staff manuals using EisenVault's version control and approvals.

Policies and Procedures

digital hr document management

Employee Separation

Manage and store off-boarding procedures for efficient employee separation, including handling the termination paperwork, exit interviews, and compliance requirements, such as retaining records.

Employee Separation

hr document management systems

Employee Lifecycle

Management of employee documents and data throughout the various stages of an employee's tenure with a company, from recruitment to separation, ensuring compliance and efficient record-keeping management, all with EisenVault HR Electronic Filing System.

Employee Lifecycle

best hr document management software

Seamless File Sharing

Scanning and digitising records made sharing with clients and collaborating with other team members simple. They could remotely access, view, and edit files from multiple locations simultaneously, improving productivity.

Seamless File Sharing

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Key Features of Employee Document Management Software 

EisenVault is a cost-effective cloud-based document management software for human resources, Hospitals, schools and more. It offers the following features:

Our Electronic HR filing system is used to file, name, route, and track reviews, administrative requests, expense reports, and other employee files. Electronic storage and automated processing eliminate the confusion caused by paper, email, and shared network folders.

Workforce Records Management

Workforce Records Management

Our Electronic HR filing system is used to file, name, route, and track ...

document management for human resources

Job Sheets and Online Test

EisenVault HR file management incorporation with Job sheets and online Test features, and online Communication apparatuses you have to maintain your business.

Job Sheets and Online Test

EisenVault HR file management incorporation with Job sheets ...

edms software

EisenVault Electronic HR Filing System makes scanned documents full text searchable, using Optical Character Recognition (available in English, Hindi, Gujarati, Chinese, Arabic, Bahasa Indonesia and Thai). Apply custom metadata fields to electronic documents to enable advanced search and filtering.

Full-Text Search and Metadata Search

Full-Text Search and Metadata Search

EisenVault Electronic HR Filing System makes scanned documents...

Folder And File Organisation

Employee-related documentation is regularly dispersed throughout the association in email, envelopes, and shared system drives. Our digital HR document management brings representative information and documentation together, giving visibility, control, and adequate preparation of worker reports and records.

Folder And File Organisation

Employee-related documentation is regularly dispersed...

human resources document management system

EisenVault Cloud-Based HR Document Management Software can be accessed via any modern web browser or smartphone app over an internet connection. It is secured from snooping hackers, and your connection is always SSL encrypted.

Mobile Access

Mobile Access

EisenVault Cloud-Based HR Document Management...

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EisenVault's cloud-based DMS and On-Premises DMS can customise compliance reports. HR teams can use these reports to keep track of employee documents and ensure that they comply with internal and statutory requirements.

Employee Documentation Compliance Reports

Employee Documentation Compliance Reports

EisenVault's cloud-based DMS and On-Premises DMS...

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Secure Access

Permission-based access ensures that only authorised personnel can access and modify documents. HR document management software ensures the confidentiality and security of sensitive information.

Secure Access

Permission-based access ensures that only authorised...

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Document Versioning

EisenVault's employee records management system has the ability to track changes made to a document over time and revert to previous versions if needed.

Document Versioning

EisenVault's employee records management system...

employee document management software

Advantages of EisenVault Human Resources DMS 

WHY CHOOSE US?

Automate your business process and improve efficiency & productivity with our employee file management software.

Increased Security

Our document management software can help ensure the confidentiality and security of sensitive information. Access to the documents can be restricted to authorised personnel. The software can include security features such as encryption, password protection, and audit trails to track document access and changes.

Increased Security

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Management and Tracking

EisenVault Employee Document Management Software manages and tracks HR-related data, record management, assignments, and processes. A streamlined and automated approach to manage worker reports, records, and HR-related processes to improve productivity and guarantee consistency, reducing the risk of lost or misplaced files.

Management and Tracking

HR Document Management Software

Improved Efficiency

EisenVault HR File Management saves time and reduces errors by robotising the administration of HR documentation and related procedures with simple-to-utilise layouts, assignments, and work processes with coordinated notifications, allowing HR professionals to focus on other meaningful tasks.

Improved Efficiency

hr employee document management

Cost Savings

HR document management software can help reduce paper usage, printing and storage costs associated with physical documents. Additionally, improved efficiency and productivity can lead to cost savings in the long run.

Flexibility and scalability

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Time Management

Manage time off for your whole process from one place. Get demands, manage approvals, watch patterns, and get an account of the worker truancy practices and more with our Employee Document Management Software.

Time Management

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Regulatory compliance

Maintain compliance with document retention and privacy requirements for information under regulatory control. HR document management software helps organisations comply with legal and regulatory requirements related to documents.

Regulatory compliance

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Integration with HR systems

Our HR document storage system facilitates seamless integration, the benefits of which include easy synchronisation of employee data, reducing manual data entry, and ensuring data accuracy. This helps streamline processes and enables a seamless flow of information.

Integration with HR systems

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Document Retention and Archiving

Our Employee DMS systems allow professionals to set document retention periods, automate archival processes, and ensure proper records management to maintain an organised and compliant record of documents. This helps ensure document retention and archiving, reduces the risk of document loss and improves document retrieval.

Document Retention & Archiving

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Document Management Case Studies In The
HR Industry

CASE STUDIES

Transform your HR operations with EisenVault's HR EDMS.

HR Document Management Case Study – Luminous Power Technologies Situation

Luminous had thousands of employee files in hard copy, stored in physical storage across multiple office locations in India. However, the client wanted a better solution for storing files online and running compliance reports.

Action
EisenVault had all files scanned, categorised and tagged. Then, files were uploaded into employee folders in the EisenVault Cloud DMS. A custom report was built which showed compliance - i.e. Which documents are present and missing for which employee ID.
EisenVault has custom solutions for HR professionals, including reports, management dashboards, integrations with third-party HRMS software and scanning solutions.

EisenVault Document Management Software For Other Industries

Document Management System For Engineering Industry

Document management solutions help to organise and manage document operations in the engineering industry efficiently. Timely completion of projects in the engineering industry is already an onerous task, and on top of that, maintaining work efficiency with documents such as CAD files, engineer design blueprints, regulatory permissions, project plans, technical documents, proposals, invoices etc., and Collaborating can seem like a never-ending loop. EisenVault document management software is an easy, fast and error-free way to manage engineering documents more efficiently. Automate your document handling with precise categorisation, enhanced security, faster searching, and an audit trail.

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