document management

Document Management Solutions for Legal, Policies and Compliance Teams

Digitise your Legal, Policies and Compliance Document Management Processes and Workflows with EisenVault. Trusted by the legal, policies and compliance departments of more than 20 corporates, Hospitals and Real Estate companies, EisenVault makes sure that you never waste time searching for documents again.

Our Legal and Compliance Document Management solution includes SaaS features that are custom built for legal and compliance teams. It also includes a high quality document digitization service.

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Policies & Contracts Document Management Case Study – Columbia Asia Hospitals

Situation

Columbia Asia needed a system for centrally storing and managing policy documents and legal contracts. They were previously using Sharepoint and were not satisfied with their ability to customise and wanted something easier to use.

Action

EisenVault rolled out a robust cloud based document management solution across 30 hospitals and 12,000 users for Columbia Asia. The central policies team now authors and stores policies in the DMS. End users are able to review policies and record acknowledgement. Legal teams similarly author and store contracts in EisenVault.

EisenVault has powerful features for legal and compliance professionals, including contract expiry reminders, policy dissemination, reports, management dashboards, integrations with third party software and scanning solutions.

5 Levels of Access Control

compliance document services
legal document software

Managers have the ability to add/edit/delete all documents. Rest of the staff can be given different levels of access. The lowest level of access is “Viewer” which allows the user to only view documents on the web (and not download or print).

Compliance Acknowledgement Tracking

compliance document management software
secure legal document management

Keep track of which employees have read and acknowledged policies and compliance related documents. Employee can read document within the DMS and press a button saying “I acknowledge”. This is recorded and manager can run reports.

Expiry Reminders on Contracts, Policies and Other Documents

legal document management solution
legal document management services

EisenVault allows setting expiry dates on documents and contracts. When the expiry date approaches, the system can send automated email reminders to managers and team members. This way contracts can be terminated or renewed on time.

Audit Trails and Versioning

legal document management solutions
legal document management software

Every time a document changes, a new version is created. User has the option of viewing older versions or downloading older versions. Also all actions on a document (read, download, edit etc.) are captured in an Audit Trail along with username and timestamp.