Secure Document Management Software for Enterprises
EisenVault provides secure document management software designed to help enterprises protect sensitive business documents and maintain secure, reliable access to critical information. Our cloud-hosted Document Management System (DMS) uses Amazon Web Services (AWS) S3 and DigitalOcean Spaces for resilient document storage, with cross-region replication to support disaster recovery and versioning for point-in-time backup and restoration.
Built with a security-first approach, EisenVault helps organisations strengthen document security, data privacy and business continuity while maintaining control over valuable digital information. Our security practices are further supported by ISO 27001 certification and Vulnerability Assessment and Penetration Testing (VAPT).
Enterprise Document Management System (DMS) Security and Data Protection
EisenVault’s enterprise document management system (DMS) helps organisations securely manage and protect business-critical information, including corporate documents, invoices, contracts, legal agreements, employee records, intellectual property, medical records and other sensitive content. Built-in document security and access controls allow organisations to define clearance levels and restrict access to confidential documents and records. Users without the required permissions can be prevented from discovering or accessing restricted content.
To strengthen data protection, availability and storage resilience, EisenVault uses Amazon Web Services (AWS) S3 as part of its cloud document storage infrastructure. This provides secure and fault-tolerant storage for documents, records and high-resolution digitised files while supporting the reliability required for enterprise document management. Together, granular access control, secure document storage and resilient cloud infrastructure help organisations protect sensitive information against unauthorised access while keeping authorised content securely available when needed.
EisenVault Document Management System Security Features for Secure Document Control
EisenVault’s document management system security features help organisations protect sensitive documents, control how information is shared and strengthen user access security. From time-limited document sharing and PDF watermarking to two-factor authentication, antivirus scanning, session controls and detailed activity tracking, these security controls help reduce unauthorised access and maintain greater control over business-critical information.
Time-Limited Document Share Links
Share large files securely through web links instead of email attachments, with configurable expiry dates that automatically revoke access after a specified period.
Time-Limited Document Share Links
PDF Document Watermarking
Apply watermarks when viewing or printing PDF documents to support controlled and secure document handling.
PDF Document Watermarking
Granular Print, Copy & Download Permissions
Set separate permissions for printing, copying and downloading documents while independently controlling view, edit and delete access. This helps prevent unauthorised distribution of sensitive business information.
Granular Print, Copy & Download Permissions
Antivirus Scanning Before Document Upload
Pre-scan documents with antivirus protection before they are uploaded into the document repository.
Antivirus Scanning Before Document Upload
Automatic User Session Timeout
Automatically end inactive user sessions after a configurable period to strengthen DMS access security.
Automatic User Session Timeout
OTP & Biometric Two-Factor Authentication*
Strengthen DMS login security with two-factor authentication using email or mobile OTP and biometric options.
OTP & Biometric Two-Factor Authentication*
User Login & Activity Tracking
Track user logins and non-document activities alongside document audit trails for greater accountability.
User Login & Activity Tracking
*Some capabilities require custom implementation based on your business needs.
Protection from Hackers and External Actors
EisenVault takes several measures to ensure that hackers and external actors are deterred from accessing your documents and data. Our Cloud DMS compute virtual private servers are hosted on AWS and Digital Ocean - two of the world's leading public cloud providers. This ensures that your data is behind the best protection in the industry in terms of firewalls, compliances, software updates and physical security. Our Document Management solution uses best practices for hardening and securing our servers. You can set up mandatory periodic password changes for your users. The system automatically generates complex and secure user passwords, which even our system administrators cannot see. All content in the transmission is encrypted using 256-bit SSL encryption.
Additionally, you can add a second level of encryption on PDF documents. Our Document Control Software provides an extra control layer through granular document access. Stringent security policies and role-based access control prevent unauthorised users from accessing sensitive documents. A safe and secure DMS is a saviour for you in case of any attacks from hackers or external actors.
We have ISO 27001 certification and are VAPT (Penetration Testing) certified
Fault Tolerance & Disaster Recovery in the Cloud
EisenVault uses cross-region replication of AWS S3 for storing content. Our Document Control Software now provides cloud storage which means you have another place to back up your files if you have a good internet connection. All database items are backed up daily to a different geographical location. EisenVault's open-source code accesses blob storage via the Java API of AWS. S3 storage presents a cost-effective solution for storing large files while still being able to access them quickly when needed. If disaster strikes or a failure occurs at one location, the precious documents will safely be restored from another place in minutes.
Access Management for Employees and Authorised Users
A safe and secure DMS helps you control your employees' access management. EisenVault's Cloud and On-Premises Document Management Solutions both allow you to manage user access in a fine-grained manner.
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Some key access control features are:
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5 Levels of Access Control: You can control who can add/edit/delete/view/download documents in all repositories and folders. Access can be managed at the document or folder level.
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Users can be synced with your Active Directory or LDAP servers to provide a seamless sign-on experience and a single point of user management.
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EisenVault integrates with Office 365 in the cloud to provide single sign-on and user management.
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Audit Trails on all documents record all actions taken on that document, along with a timestamp and user name. This includes actions like Create, Edit, Read, Delete, Download and Print.
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Our Document Digitization Service delivers top-quality security for your data. EisenVault is the best way to ensure that the right users have access to the right documents all the time.