Secure Document Management System (DMS) Software & Document Control Software
EisenVault is a secure document management system (DMS) Software designed to protect business-critical information while giving authorised users controlled access to documents. The platform combines secure enterprise document storage with granular access control, document security, audit trails, encryption, document versioning and disaster recovery.
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EisenVault's document control capabilities help organisations control how sensitive documents are viewed, edited, downloaded, printed, shared and distributed. Available as a cloud-based or on-premises DMS, EisenVault provides organisations with a secure environment for storing, managing and protecting business documents throughout their lifecycle. Our security practices are further supported by ISO 27001 certification and Vulnerability Assessment and Penetration Testing (VAPT).
Enterprise Document Storage with Secure Access Control
EisenVault provides secure enterprise document storage for contracts, invoices, employee records, legal documents, intellectual property, medical records and other sensitive business information.
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Unlike basic cloud file storage, a document management system provides structured control over how business documents are stored, accessed and managed. EisenVault allows organisations to apply granular permissions to documents and folders, restrict access to confidential information and maintain detailed records of user activity.
With secure cloud document storage and resilient infrastructure, EisenVault helps organisations keep authorised information accessible while reducing the risk of unauthorised access or uncontrolled document distribution.
Document Management System Security & Document Control Features
EisenVault combines document management system security with document-control capabilities that help organisations protect sensitive information and maintain control over how documents are accessed and distributed.
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From secure document sharing and PDF watermarking to granular permissions, authentication and activity tracking, these controls provide multiple layers of protection for business-critical documents.
Time-Limited Document Share Links
Share large files securely through web links instead of email attachments, with configurable expiry dates that automatically revoke access after a specified period.
Time-Limited Document Share Links
PDF Document Watermarking
Apply watermarks when viewing or printing PDF documents to support controlled and secure document handling.
PDF Document Watermarking
Granular Print, Copy & Download Permissions
Set separate permissions for printing, copying and downloading documents while independently controlling view, edit and delete access. This helps prevent unauthorised distribution of sensitive business information.
Granular Print, Copy & Download Permissions
Antivirus Scanning Before Document Upload
Pre-scan documents with antivirus protection before they are uploaded into the document repository.
Antivirus Scanning Before Document Upload
Automatic User Session Timeout
Automatically end inactive user sessions after a configurable period to strengthen DMS access security.
Automatic User Session Timeout
OTP & Biometric Two-Factor Authentication*
Strengthen DMS login security with two-factor authentication using email or mobile OTP and biometric options.
OTP & Biometric Two-Factor Authentication*
User Login & Activity Tracking
Track user logins and non-document activities alongside document audit trails for greater accountability.
User Login & Activity Tracking
*Some capabilities require custom implementation based on your business needs.
Document Control Software for Sensitive Business Documents
EisenVault provides document control software that helps organisations manage how business documents are accessed, modified, shared and distributed.
Administrators can apply permissions at the document and folder level, control printing, copying and downloading, restrict access to confidential information, and maintain detailed document audit trails. These controls help organisations maintain accountability while reducing the risk of unauthorised document distribution.
Document control is particularly important for organisations managing contracts, financial records, employee information, legal documents, engineering files, compliance records and other sensitive business information.
Secure Document Management Against External Threats
EisenVault uses multiple layers of security to protect documents and data from external threats. Cloud DMS infrastructure is hosted on AWS and DigitalOcean and incorporates firewalls, server hardening, software updates and physical security measures.
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Data transmitted through the system is protected using 256-bit SSL encryption, while additional PDF encryption can provide another layer of protection for sensitive documents. Role-based access control and granular document permissions help prevent unauthorised users from accessing restricted information.
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EisenVault's security practices are supported by ISO 27001 certification and Vulnerability Assessment and Penetration Testing (VAPT).
Enterprise Document Storage & Disaster Recovery
Secure enterprise document storage requires more than simply keeping files in the cloud. Organisations also need reliable backup, replication and recovery mechanisms to protect business-critical information.
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EisenVault uses AWS S3 cross-region replication for document storage, while database items are backed up to a different geographical location. This architecture helps maintain document availability and provides a recovery path if a failure affects one location.
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With resilient cloud storage and disaster recovery capabilities, EisenVault helps organisations maintain access to important documents and support business continuity.
Document Access Control & Role-Based Permissions
A secure document management system needs precise control over who can access information and what they can do with it. EisenVault provides granular document access control across Cloud and On-Premises DMS deployments.
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Administrators can control document permissions at the repository, folder, and document level, helping organisations ensure that users have access only to the information required for their role.
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Some key access control features are:
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5 Levels of Access Control: You can control who can add/edit/delete/view/download documents in all repositories and folders. Access can be managed at the document or folder level.
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Users can be synced with your Active Directory or LDAP servers to provide a seamless sign-on experience and a single point of user management.
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EisenVault integrates with Office 365 in the cloud to provide single sign-on and user management.
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Audit Trails on all documents record all actions taken on that document, along with a timestamp and user name. This includes actions like Create, Edit, Read, Delete, Download, and Print.
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Together, these controls help organisations ensure that the right users have access to the right documents at the right time.
Why Use a Secure Document Management System?
A secure DMS gives organisations greater control over business information than conventional file storage. Key advantages include:
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Centralised document storage for business-critical files
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Granular access control for users, folders and documents
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Document audit trails for accountability
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Controlled document sharing and distribution
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Secure document storage for sensitive information
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Document version control to manage changes and revisions
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Workflow and approval controls for business processes
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Backup and disaster recovery for business continuity