Cloud Based Document Management System (DMS) Software
Cloud Based Document Management System (DMS) Software by ​EisenVault uses top-tier public cloud providers like Amazon Web Services, Microsoft Azure, Digital Ocean, and Google Cloud Platform. This guarantees high availability, high security, and low costs. As a result, EisenVault is the most trusted cloud document management system in India to store your documents.
The EisenVault document management software (DMS) is built using modern and open architectures, making our solutions flexible and adaptable to suit most business requirements and infrastructure. In addition, our web-based user interface is modern and user-friendly, reducing the learning curve for your non-technical team members. Our cloud-based document storage is also available as a mobile app for both iOS and Android users, enabling access when you are on the move.
What is cloud based document management system?
A cloud based document management system is a secure system designed to store, track, and manage electronic documents in the cloud. It's a data storage system that enables businesses to access, edit and share documents efficiently and securely. Companies using a cloud DMS system no longer need to purchase and maintain expensive hardware and software. A cloud based DMS system ensures you don't lose your documents if your hardware is damaged or stolen. As a result, it helps in reduced cost, scalability, better security, greater efficiency, and lower carbon footprints. A Company's documents can also be managed via on-premises DMS. EisenVault is among the best cloud document management software in India because its innovative cloud DMS software offers a range of features and benefits that make it easier for businesses to manage their documents online. It helps streamline document approval processes, completely secure user access controls, frequent automated back-ups, integration with other applications, and provide world-class technical support. Our cloud DMS also allows for collaboration among users, allowing multiple users to work on the same document simultaneously. Additionally, cloud-based document storage typically offers fast and secure storage of documents, allowing organizations to access them when needed quickly.
EisenVault Cloud Document Management System Features & Capabilities
Explore EisenVault Cloud DMS features for secure document access, advanced search, workflow automation, document sharing, integrations and activity tracking—all designed to help businesses manage documents efficiently from the cloud.
Access & Cloud Productivity
Safely Access from Anywhere
EisenVault’s Document management storage software can be accessed via any modern web browser, over an internet connection. It is completely secure from snooping hackers and your connection is always SSL encrypted. No installation needed.
Safely Access From Anywhere
Work Offline with Offline Sync
Your Documents and Folders can be kept synchronized offline. When you are connected to the Cloud Computing Document Storage through internet your changes are synced to the cloud. When you are offline (e.g. on an airplane) you can continue working on your documents. Offline Sync is Available for Mac, Windows and Linux.
Work Offline With Offline Sync
Access from Mobile Devices
EisenVault’s cloud based DMS software comes with companion apps for iPhone, iPad and Android devices. The app allows you to search, browse and view documents on the go. It allows offline access as well. Mobile access only works with the cloud version of EisenVault.
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Access From Mobile Devices
Edit in Microsoft Office
EisenVault allows direct editing within Microsoft’s Excel, Word and Powerpoint software packages. Any changes made within any of these packages to a document can directly create a new version of the document within the DMS.
Edit in Microsoft Office
Connect with Microsoft Outlook & Gmail
EisenVault’s cloud based document storage software comes with a plugin for Microsoft Outlook and Gmail (including Gsuite email). This allows you to directly file emails and attachments to EisenVault from within an email message.
Connect With Microsoft Outlook & Gmail
Workflow Automation & Document Approvals
Workflows and Document Approvals
EisenVault’s cloud computing document storage has the ability to route documents for approvals via a built in workflow engine. These workflows can be custom built as per your requirements. It is possible to have maker-checker flows, where a document only becomes visible once it has been approved by a checker.
Workflows and Document Approvals
Add Participants to Active Workflows
Add users to an active document workflow for comments or tasks without restarting the approval process.
Add Participants to Active Workflows
Automatic Workflow Approval Escalation*
Automatically route overdue document approvals to an alternate or senior approver after a configured time period.
Automatic Workflow Approval Escalation*
Attach Documents During Workflows
Let reviewers and approvers attach supporting documents while a document workflow is already in progress.
Attach Documents During Workflows
Workflow Observer Access*
Allow nominated users to track document workflow progress and view comments without acting as approvers.
Workflow Observer Access*
Workflow Task Due Dates
Set completion deadlines in hours or days for individual document workflow tasks and approvals.
Workflow Task Due Dates
Recurring Workflow Task Alerts
Set recurring alerts at predefined intervals for document workflow tasks and pending actions.
Recurring Workflow Task Alerts
Document Search, Sharing & PDF Management
Full Text Search and Metadata Search
EisenVault makes scanned documents full text searchable, using Optical Character Recognition (available in English, Hindi, Gujarati, Chinese, Arabic, Bahasa Indonesia and Thai). Apply custom metadata fields to documents to enable advanced search and filtering.​
Full Text Search and Metadata Search
Secure Document Sharing With Expiring Links
Share large documents through secure web links and set an optional expiry date to automatically withdraw access.
Secure Document Sharing With Expiring Links
Add or Remove PDF Pages
Add or remove pages within PDF documents directly during document handling and review.
Add or Remove PDF Pages
Saved Document Searches*
Save frequently used document search queries and results for faster access and quick reuse.
Saved Document Searches*
Boolean & Wildcard Document Search
Use Boolean operators and wildcards to search document index and metadata values more precisely.
Boolean & Wildcard Document Search
PDF Document Watermarking
Apply watermarks when viewing or printing PDF documents to support controlled and secure document handling.
PDF Document Watermarking
Advanced PDF & Document Annotations*
Highlight, underline, add notes and apply text, graphic or image mark-ups to scanned document pages.
Advanced PDF & Document Annotations*
Document Bookmarks
Bookmark frequently accessed documents for faster retrieval within the document management system.
Document Bookmarks
Email, Office & Document Capture Integrations
Email Documents Directly From the DMS*
Send selected documents as email attachments to chosen recipients directly from the document management system.
Email Documents Directly From the DMS*
Scanner & MFP Integration*
Capture documents directly into the DMS through integrated multifunction printers and network scanners.
Scanner & MFP Integration*
POP3 & IMAP Email Integration
Connect POP3 or IMAP mail servers with the DMS for inbound and outbound email beyond Outlook and Gmail plugins.
POP3 & IMAP Email Integration
Microsoft Office DMS Add-ins*
Open, edit and save documents from Microsoft Office applications using integrated DMS add-ins.
Microsoft Office DMS Add-ins*
Reporting, Administration & Activity Tracking
Custom DMS Report Designer*
Create configurable reports across documents, folders, users, departments and groups for deeper DMS reporting.
Custom DMS Report Designer*
Custom DMS User Profiles
Create custom user profiles based on organisational roles, requirements and document management needs.
Custom DMS User Profiles
Login and full activity User Login & Activity Tracking
Track user logins and non-document activities alongside document audit trails for greater accountability.
User Login & Activity Tracking
Audit Trails & Versioning
Every time a document changes, a new version is created. User has the option of viewing older versions or downloading older versions. Also all actions on a document (read, download, edit etc.) are captured in an Audit Trail along with username and timestamp.
Audit Trails & Versioning
Flexible Cloud DMS
No Constraints or Limits
No limits on file sizes uploaded. Easily upgrade your storage space at a minimal cost (our base plan includes a generous 250 GB). Easily increase number of registered users (our base plan includes a generous 50 users).
No Constraints or Limits
Subscription based Pricing Model
Lower total cost of ownership, as you only have to invest in an annualised operational expense. No capital investment needed. No need to buy any hardware or expensive 3rd party software licenses (all our software runs on open-source platforms).
Subscription Based Pricing Model
*Some capabilities require custom implementation based on your business needs.
Key Features Of EisenVault Cloud-Based DMS (Document Management System)
The EisenVault Cloud Document Management Storage System features a rich set of industry standard benefits.
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Digital document storage
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Cloud Based Secure Document Storage
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Online editing capabilities
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Google Docs integration
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Version control
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Metadata attribution, e.g.
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'Date' of document storage
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Author'
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'Employee ID' for an employee document
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Document management workflows
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Indexing and search abilities
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Collaboration and social features
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Document audit trails
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Multi-language OCR - English, Hindi, Chinese, Arabic, Bahasa Indonesia, Thai, Bengali, Gujarati, Tamil, Telugu, and Nepalese amongst others
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OCR of scanned images to searchablePDF documents
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Support for multiple file types: PDF, Doc, Docx, ODT, Google Docs, TIFF, JPEG, etc
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Cloud storage on secure servers
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Highly secure enterprise grade encryption
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Daily database backups
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Easy and intuitive to use
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No limit on file size
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Easily customisable user interface
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Accessible using web browser and mobile app
Recycle Bin - Your Safety Net for Deleted Files
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Accidentally deleted a document? No worries! The Recycle Bin is here to make your experience stress-free.
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Restore Files Instantly: Recover accidentally deleted documents with just a few clicks. Feel confident knowing your important files are never truly lost. ​
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Save Time & Resources: No need to contact support! Easily restore files yourself, reducing wait times and unnecessary overhead.
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Built for Compliance: Designed with data integrity in mind, the Recycle Bin supports compliance-sensitive industries by maintaining reliable recovery practices.
​Document Retention Policies - Streamline Your Data Management
Our Document Retention Policies help you maintain control over your documents effortlessly.
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Ensure Regulatory Compliance: Automate document lifecycle management—archive or delete documents based on custom time frames to meet regulatory requirements with ease.
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Cut Storage Costs: Systematically remove obsolete documents to free up storage space and optimize resources.
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Perfect for Enterprises: Designed for organizations with strict governance needs, ensuring seamless alignment with data management policies.
Detailed Audit Reports - Transparency You Can Rely On
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Stay informed and in control with our Detailed Audit Reports.
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Full Visibility of Actions: Track user activity and resource usage to maintain transparency and accountability at every level.
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Simplify Compliance Audits: Streamline security and compliance audits—ideal for industries like finance, healthcare, and legal where precision is key.
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Earn Customer Trust: Demonstrate adherence to internal policies and external standards, giving your customers confidence in your processes.
Document Viewer - Effortless File Access at Your Fingertips
Our Document Viewer enhances productivity and security for all your document needs.
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View Files Instantly: No more toggling between apps! Open and view files directly in your browser—no third-party software is required.
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Boost Efficiency: Perfect for users managing a high volume of documents daily, saving time and effort with seamless access.
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Stay Secure: Minimize the risk of malware by eliminating unnecessary downloads for file viewing.
Simplify your document handling with the built-in Document Viewer, designed to offer a hassle-free and secure file viewing experience. Access your documents instantly, right from your browser, and eliminate the need for additional software. Whether you’re dealing with a few files or managing a large volume daily, this tool ensures smooth and efficient access. By avoiding unnecessary downloads, the Document Viewer not only saves time but also enhances security, protecting your files from potential threats. Streamline your workflow with a solution crafted for modern needs.
Cloud Document Management Storage eDMS Implementation
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Annual recurring subscription model.
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EisenVault will take care of all technical hosting and server requirements.
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Highly secure – all data will be stored in enterprise grade Tier 1 data centres, with disk-level encryption.
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Connection between browser and server will be encrypted using state-of-the-art TLS/SSL encryption.
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All data will be backed up daily to a server in a different country, for maximum redundancy and business continuity in case of a natural disaster.