Cloud hosted enterprise SAAS document management system software
EisenVault uses top-tier public cloud providers like Amazon Web Services, Microsoft Azure, Digital Ocean, and Google Cloud Platform. This guarantees high availability, high security, and low costs. As a result, EisenVault is the most trusted cloud document management system in India to store your documents.
The EisenVault document management software (DMS) is built using modern and open architectures, making our solutions flexible and adaptable to suit most business requirements and infrastructure. In addition, our web-based user interface is modern and user-friendly, reducing the learning curve for your non-technical team members. Our cloud-based document storage is also available as a mobile app for both iOS and Android users, enabling access when you are on the move.
What is cloud-based document management system?
A cloud based document management system is a secure system designed to store, track, and manage electronic documents in the cloud. It's a data storage system that enables businesses to access, edit and share documents efficiently and securely. Companies using a cloud DMS system no longer need to purchase and maintain expensive hardware and software. A cloud based DMS system ensures you don't lose your documents if your hardware is damaged or stolen. As a result, it helps in reduced cost, scalability, better security, greater efficiency, and lower carbon footprints. A Company's documents can also be managed via on-premises DMS.
EisenVault is among the best cloud document management software in India because its innovative cloud DMS software offers a range of features and benefits that make it easier for businesses to manage their documents online. It helps streamline document approval processes, completely secure user access controls, frequent automated back-ups, integration with other applications, and provide world-class technical support. Our cloud DMS also allows for collaboration among users, allowing multiple users to work on the same document simultaneously. Additionally, cloud-based document storage typically offers fast and secure storage of documents, allowing organizations to access them when needed quickly.
Safely Access from Anywhere
EisenVault’s Document management storage software can be accessed via any modern web browser, over an internet connection. It is completely secure from snooping hackers and your connection is always SSL encrypted. No installation needed.
Work Offline with Offline Sync
Your Documents and Folders can be kept synchronized offline. When you are connected to the Cloud Computing Document Storage through internet your changes are synced to the cloud. When you are offline (e.g. on an airplane) you can continue working on your documents. Offline Sync is Available for Mac, Windows and Linux
Access from Mobile Devices
EisenVault’s cloud based DMS software comes with companion apps for iPhone, iPad and Android devices. The app allows you to search, browse and view documents on the go. It allows offline access as well. Mobile access only works with the cloud version of EisenVault.
Full Text Search and Metadata Search
EisenVault makes scanned documents full text searchable, using Optical Character Recognition (available in English, Hindi, Gujarati, Chinese, Arabic, Bahasa Indonesia and Thai). Apply custom metadata fields to documents to enable advanced search and filtering.
Connect with Microsoft Outlook & Gmail
EisenVault’s cloud based document storage software comes with a plugin for Microsoft Outlook and Gmail (including Gsuite email). This allows you to directly file emails and attachments to EisenVault from within an email message.
Edit in Microsoft Office
EisenVault allows direct editing within Microsoft’s Excel, Word and Powerpoint software packages. Any changes made within any of these packages to a document can directly create a new version of the document within the DMS.
Audit Trails & Versioning
Every time a document changes, a new version is created. User has the option of viewing older versions or downloading older versions. Also all actions on a document (read, download, edit etc.) are captured in an Audit Trail along with username and timestamp.
Workflows and Document Approvals
EisenVault’s cloud computing document storage has the ability to route documents for approvals via a built in workflow engine. These workflows can be custom built as per your requirements. It is possible to have maker-checker flows, where a document only becomes visible once it has been approved by a checker.
No Constraints or Limits
No limits on file sizes uploaded. Easily upgrade your storage space at a minimal cost (our base plan includes a generous 250 GB). Easily increase number of registered users (our base plan includes a generous 50 users).
Subscription based Pricing Model
Lower total cost of ownership, as you only have to invest in an annualised operational expense. No capital investment needed. No need to buy any hardware or expensive 3rd party software licenses (all our software runs on open-source platforms).
Key Features Of EisenVault Cloud-Based DMS (Document Management System)
The EisenVault Cloud Document Management Storage System features a rich set of industry standard benefits.
'Date' of document storage
'Employee ID' for an employee document
Document management workflows
Indexing and search abilities
Collaboration and social features
Document audit trails
Multi-language OCR - Hindi, Bengali, Tamil,Telugu and Nepalese amongst others
OCR of scanned images to searchablePDF documents
Support for multiple file types: PDF, Doc, Docx, ODT, Google Docs, TIFF, JPEG, etc
Cloud storage on secure servers
Highly secure enterprise grade encryption
Daily database backups
Easy and intuitive to use
No limit on file size
Easily customisable user interface
Accessible using web browser and mobile app
Cloud Document Management Storage eDMS implementation
Annual recurring subscription model
EisenVault will take care of all technical hosting and server requirements
Highly secure – all data will be stored in enterprise grade Tier 1 data centres, with disk-level encryption
Connection between browser and server will be encrypted using state-of-the-art TLS/SSL encryption
All data will be backed up daily to a server in a different country, for maximum redundancy and business continuity in case of a natural disaster