DOCUMENT MANAGEMENT SYSTEM FOR
Human Resource Industry

Digitise your Human Resources document management processes and workflow with EisenVault. Manage employee files, automate workforce procedures, take command of forms, policies, and more with HR document management software solutions in EisenVault. The human resources department of numerous companies trusts our HR Document Management System. EisenVault makes sure that you never waste time searching for documents again. Our HR Document Management solution includes custom-built SaaS features for HR teams. It also provides high-quality document digitisation services.

What Is HR Document Management System?

HR document management system involves organising, storing, and accessing all types of HR files, data and records securely and efficiently. These include employment contracts, performance appraisals, disciplinary actions, benefits enrollment forms, and other employee-related paperwork.

HR document management software typically involves using specialised software or platforms that allow HR professionals to upload, categorise, and search for documents digitally. This helps streamline HR processes, improve compliance with legal and regulatory requirements, and provide a centralised location for all employee-related information. An effective HR document management process ensures that employee information is kept secure and accessible by HR teams.

Need For HR Document Management Software

Human resources are one of the most data-concentrated works in an organisation. As a result, the risks associated with protecting a high volume of sensitive information are high. So, managers have to deal not only with the costs of managing information but also with the security of that information. Everyday HR work is exceptionally demanding, making it difficult to organise all the paperwork and concentrate on individuals. EisenVault employee file management software helps you manage all kinds of business documents like employee records, attendance sheets, performance reviews, payroll documents, invoices, resumes, etc.Our Human resources document management software helps the HR team organise and archive employee records to safeguard businesses from managerial headaches and legal liability. HR file management will assist in managing employee records quickly and effectively so their time can be spent on more meaningful work like employee development and robotising workforce methodology. However, the rise of remote work and the need for greater data security has made it more critical for HR professionals to have a centralised and secure platform for managing employee documents.

EisenVault's HR Document Management Solutions

HR File Management

Our HR document management software electronically manages and securely stores employee files. These employee files are handled consistently and systematically and are secure and simple to retrieve. The chances of misplacing or losing these files are negligible.

HR File Management

Recruiting

EisenVault employee file management software accelerates the recruitment and selection process with centrally managed applicant records. As a result, the HR team has access to the information needed to make rapid and smarter hiring selections of candidates.

Recruiting

human resources document management solutions

Employee onboarding

Workflow automates messages and alerts to ensure that the required preparations are made. Efficiently assign work to the appropriate individuals while keeping everyone updated with EisenVault HR DMS.

Employee onboarding

Records Retention

Establish record retention guidelines in the system and receive alerts when employee records are ready to expire so you may take the appropriate action.

Records Retention

Policies and Procedures

HR file management improves policy and process compliance on a centralised platform. Manage job instructions, business rules, and staff manuals using EisenVault's version control and approvals.

Policies and Procedures

Employee Separation

Manage and store off-boarding procedures for efficient employee separation, including handling the termination paperwork, exit interviews, and compliance requirements, such as retaining records.

Employee Separation

Employee Lifecycle

Management of employee documents and data throughout the various stages of an employee's tenure with a company, from recruitment to separation, ensuring compliance and efficient record-keeping management, all with EisenVault HR Electronic Filing System.

Employee Lifecycle

Seamless File Sharing

Scanning and digitising records made sharing with clients and collaborating with other team members simple. They could remotely access, view, and edit files from multiple locations simultaneously, improving productivity.

Seamless File Sharing

Key Features of Employee Document Management Software

EisenVault is a cost-effective cloud-based document management software for human resources, Hospitals, schools and more. It offers the following features:

Our Electronic HR filing system is used to file, name, route, and track reviews, administrative requests, expense reports, and other employee files. Electronic storage and automated processing eliminate the confusion caused by paper, email, and shared network folders.

Workforce Records Management

Our Electronic HR filing system is used to file, name, route, and track ...

Job Sheets and Online Test

EisenVault HR file management incorporation with Job sheets and online Test features, and online Communication apparatuses you have to maintain your business.

Job Sheets and Online Test

EisenVault HR file management incorporation with Job sheets ...

EisenVault Electronic HR Filing System makes scanned documents full text searchable, using Optical Character Recognition (available in English, Hindi, Gujarati, Chinese, Arabic, Bahasa Indonesia and Thai). Apply custom metadata fields to electronic documents to enable advanced search and filtering.

Full-Text Search and Metadata Search

EisenVault Electronic HR Filing System makes scanned documents...

Folder And File Organisation

Employee-related documentation is regularly dispersed throughout the association in email, envelopes, and shared system drives. Our digital HR document management brings representative information and documentation together, giving visibility, control, and adequate preparation of worker reports and records.

Folder And File Organisation

Employee-related documentation is regularly dispersed...

human resources document management system

EisenVault Cloud-Based HR Document Management Software can be accessed via any modern web browser or smartphone app over an internet connection. It is secured from snooping hackers, and your connection is always SSL encrypted.

Mobile Access

EisenVault Cloud-Based HR Document Management...

EisenVault's cloud-based DMS and On-Premises DMS can customise compliance reports. HR teams can use these reports to keep track of employee documents and ensure that they comply with internal and statutory requirements.

Employee Documentation Compliance Reports

EisenVault's cloud-based DMS and On-Premises DMS...

Secure Access

Permission-based access ensures that only authorised personnel can access and modify documents. HR document management software ensures the confidentiality and security of sensitive information.

Secure Access

Permission-based access ensures that only authorised...

Document Versioning

EisenVault's employee records management system has the ability to track changes made to a document over time and revert to previous versions if needed.

Document Versioning

EisenVault's employee records management system...

Advantages of EisenVault Human Resources DMS

WHY CHOOSE US?

Automate your business process and improve efficiency & productivity with our employee file management software.

Increased Security

Our document management software can help ensure the confidentiality and security of sensitive information. Access to the documents can be restricted to authorised personnel. The software can include security features such as encryption, password protection, and audit trails to track document access and changes.

Increased Security

HR document management software solutions.png

Management and Tracking

EisenVault Employee Document Management Software manages and tracks HR-related data, record management, assignments, and processes. A streamlined and automated approach to manage worker reports, records, and HR-related processes to improve productivity and guarantee consistency, reducing the risk of lost or misplaced files.

Management and Tracking

Improved Efficiency

EisenVault HR File Management saves time and reduces errors by robotising the administration of HR documentation and related procedures with simple-to-utilise layouts, assignments, and work processes with coordinated notifications, allowing HR professionals to focus on other meaningful tasks.

Improved Efficiency

Cost Savings

HR document management software can help reduce paper usage, printing and storage costs associated with physical documents. Additionally, improved efficiency and productivity can lead to cost savings in the long run.

Flexibility and scalability

Time Management

Manage time off for your whole process from one place. Get demands, manage approvals, watch patterns, and get an account of the worker truancy practices and more with our Employee Document Management Software.

Time Management

Regulatory compliance

Maintain compliance with document retention and privacy requirements for information under regulatory control. HR document management software helps organisations comply with legal and regulatory requirements related to documents.

Regulatory compliance

Integration with HR systems

Our HR document storage system facilitates seamless integration, the benefits of which include easy synchronisation of employee data, reducing manual data entry, and ensuring data accuracy. This helps streamline processes and enables a seamless flow of information.

Integration with HR systems

Document Retention and Archiving

Our Employee DMS systems allow professionals to set document retention periods, automate archival processes, and ensure proper records management to maintain an organised and compliant record of documents. This helps ensure document retention and archiving, reduces the risk of document loss and improves document retrieval.

Document Retention & Archiving

Document Management Case Studies In The
HR Industry

CASE STUDIES

Transform your HR operations with EisenVault's HR EDMS.

HR Document Management Case Study – Luminous Power Technologies Situation

Luminous had thousands of employee files in hard copy, stored in physical storage across multiple office locations in India. However, the client wanted a better solution for storing files online and running compliance reports.

Action
EisenVault had all files scanned, categorised and tagged. Then, files were uploaded into employee folders in the EisenVault Cloud DMS. A custom report was built which showed compliance - i.e. Which documents are present and missing for which employee ID.
EisenVault has custom solutions for HR professionals, including reports, management dashboards, integrations with third-party HRMS software and scanning solutions.

EisenVault Document Management Software For Other Industries

Document Management System For Engineering Industry

Document management solutions help to organise and manage document operations in the engineering industry efficiently. Timely completion of projects in the engineering industry is already an onerous task, and on top of that, maintaining work efficiency with documents such as CAD files, engineer design blueprints, regulatory permissions, project plans, technical documents, proposals, invoices etc., and Collaborating can seem like a never-ending loop. EisenVault document management software is an easy, fast and error-free way to manage engineering documents more efficiently. Automate your document handling with precise categorisation, enhanced security, faster searching, and an audit trail.

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Document Management Solution For Banking Industry

The banking industry has always been associated with massive amounts of paperwork, including forms, slips, invoices, statements, personal identification documents, and bookkeeping. Banks have to deal with documents like deposit, compliance, finance, mortgage, legal, and human resources on a daily basis and managing them is a tedious task. The EisenVault document management system provides banks with a digital solution to streamline the storage, retrieval and sharing of documents related to banking operations. Our banking document control system helps reduce errors, increase productivity and ensure regulatory compliance with features such as document versioning, secure access control and search functionality.

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Document Management Solution For Insurance Industry

The insurance industry is almost entirely dependent on information relating to insured persons, which means that a considerable amount of paperwork is required. Real-time access to information becomes complex with paper documents and traditional file cabinet storage. Document management solutions for the insurance industry are designed to streamline and organise large amounts of paperwork that help store, retrieve, quickly access, solid security and track digital documents. EisenVault file management system comes with features like document capturing, indexing, and version control, allowing seamless data exchange and facilitating collaboration among insurance professionals by enabling simultaneous access to real-time updates while improving customer service.

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Document Management Software For Manufacturing Industry

Manufacturing business involves storing and managing a vast amount of critical documents, which is a challenging task. Documents such as invoices, product specifications, quality control records, supplier contracts, bills of materials, work orders, inventory records, standard operating procedures, purchase orders, and employee records are generated during the manufacturing process, and maintaining them involves hidden costs. Manufacturing document management software helps the manufacturing industry streamline document workflows by facilitating the efficient management of critical documents. By implementing the EisenVault EDMS solution, manufacturers can eliminate the need for manual searches, reducing errors and enabling real-time access to relevant information. Additionally, manufacturers can ensure that only authorised personnel have access to sensitive information to maintain the integrity of critical data and increase productivity by speeding up processes.

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Document Management Solution For Transportation Industry

Transportation services rely heavily on the timely and accurate transfer of information, such as sales orders, inventory documents, invoices, vehicle details, staff payslips, order delivery notes, etc., between managers, vendors, staff members and customers on a large scale. It helps in maintaining records, improving operational processes and ensuring compliance. Transport orders or service delays, usually due to misplaced or mismanagement of paperwork. EisenVault record management software provides transportation services with a single digital storage system to store all their documents and allows team members 24*7 access to customer information. This not only helps in automating day-to-day processes but also helps in inter-departmental document transfer, data security and compliance. Improve transportation documentation with Eisenvault EDMS, reduce overhead costs, save paperwork time, and improve productivity by reducing errors.

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Document Management Software For Property Industry

Documentation in the real estate business is often time-consuming, which harms the business's overall productivity. In addition, real estate businesses rely heavily on information such as mortgage documents, contracts, rent, loan applications, lease agreements and documents such as customer inquiries, sales staff, property managers, government authorities, etc. Managing and tracking such tremendous information is almost impossible without a dedicated ecosystem. Our digital document management solution gives real estate businesses powerful features to manage, store, retrieve and streamline information. In addition, EisenVault real estate EDMS software comes with enhanced security and control of documents, metadata-based filing, audit support, compliance, automatic indexing and much more.

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Document Management System For Education Industry

Documents have been a significant part of the education industry, and schools & colleges deal with a vast amount of paperwork every day, be it answer sheets, notes, student records or exam sheets. However, keeping student information stored securely for long periods and searching and retrieving information when needed can be a painful task for staff members. Document management system for educational institutions is designed to streamline administrative tasks, enhance collaboration and ensure efficient document retrieval. EisenVault record-keeping software comes with several features like document storage, retrieval, version control and access permissions to make it easy for administrators to manage students' records, lesson plans, assessments and other essential documents. Our EDMS solution helps reduce paper usage and improve the overall educational experience.

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Document Management System For Retail Industry

The retail industry deals with a wide variety of documents, including a paper trail that includes invoices, purchase orders, stock records, receipts, employee records, customer records, bills of materials, etc. Managing such a large number of complex documents is time-consuming, which could be spent on generating more sales and growing the business. With an efficient digital document management solution, retail companies can manage their data faster and more efficiently. The EisenVault online document management system enables retail stores and businesses to quickly retrieve invoices, receipts, contracts and other retail documents. By automating data entry, our system reduces human error and is a great help in increasing workflow efficiency.

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Document Management Systems For Oil & Gas Industry

Oil & Gas Industries manage a massive amount of documents on a daily basis, such as employee records, invoices, project plans, lease agreements, compliance documents, inspection records and many more. Due to manual documentation, the papers often get tampered with, leading to delays in the delivery of extraction projects or consignments. The EisenVault digital document management system is the solution to this problem. Our software helps streamline and automate paperwork processes like document indexing, strong security of data, signing and transfer by digitising documents. Based on advanced AI algorithms, our EDMS software provides the Oil & Gas industry with robust version control, regulatory compliance, audit trail, and real-time collaboration and ensures data integrity. Our document management system has the ability to integrate with all systems and helps enterprises protect confidential information with role-based access control.

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Document Management System For Healthcare Industry

Data and documents are most important in the healthcare industry as they directly relate to the patient's life. Healthcare industries typically deal with medical forms, patient records, and administrative documents. A decision taken by the doctor based on even the slightest wrong data or information can be disastrous for the patient's life. In such a situation, digital document control software helps rectify the communication gap between the doctor and his staff. Our file management system offers features such as secure document storage, version control, workflow automation and document sharing, promoting paperless operations, protecting patient privacy and ensuring seamless and fast access to information, which can help increase the quality of primary care.

Document Management Systems For Construction Industry

Due to the complexities involved in the finance and documentation processes of the construction industry, many projects are often not completed on time. The need for a document management solution is high in the construction industry as it streamlines the management, storage, tracking and retrieval of documentation related to projects. Construction companies mainly deal with paper documents such as blueprints, permits, invoices and contracts. Our digital storage system helps handle various documents efficiently and bind them in a single repository. EisenVault DMS software provides real-time collaboration, seamless data sharing among team members, version control, advanced search capabilities, and more. Construction companies can reduce errors and increase productivity with efficiency by automating the documentation process with the help of EDMS. In addition, simplifying approval procedures can improve project timelines.

Document Management System Software For Government Industry

Government agencies around the world deal with vast amounts of paperwork daily. In this era of e-governance, managing paper documents is not only a time-consuming process but also increases cost, risk and inefficiency. Electronic document management software designed for government agencies to ensure efficient and secure handling of digital documents. Our EDMS solution comes with robust features like versioning capabilities, access control, document generation, storage, retrieval and sharing. EisenVault streamlines system workflows, increase collaboration and help maintain compliance with government regulations. In addition, our government EDMS solution ensures the confidentiality of sensitive information and promotes transparency.

Document Management Software For Pharmaceutical Industry

Developing a pharmaceutical drug is a long, complicated and detailed process. This process usually involves the pre-test, clinical trial, and commercialisation or product launch. All of these processes involve a vast amount of paper documentation and maintaining accurate and timely documentation for all processes, such as research team information, funding records, documents on drug development, animal and human trial studies, regulatory compliance, Pharmaceutical composition, and much more is required. Delays in developing and approving documents in the pharmaceutical industry can result in tremendous losses to the company. Many of the world's leading pharma companies trust EisenVault to manage their documents and securely streamline paperwork. EisenVault DMS software helps pharmaceutical firms maintain accurate logs of the entire drug life cycle, helps automate the document approval process, and significantly improves data security.

Document Management System For Accounting Industry

A client's accounting documents are the core of its operations for a financial service provider company. The major challenge any financial company faces is secure document storage and quick retrieval. Therefore, it becomes critical for them to invest in a sound document management system for accountants. Having a paperless office with cloud-based document management for accountants helps in improving work efficiency incredibly. Electronic document management systems for accountants should be easy to use and provide secure file sharing for accountants. Therefore, the system should have all the simplicity built-in with a secure cloud-based document management system so that you can share account-related documents securely with multiple permissions to different users and user groups. EisenVault's cloud document management for accountants stands out because users can effortlessly tag each accounting document, which helps in effortless searches, along with a complete secured archive that assists you in decluttering your document storage and lets you focus on what matters.

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Document Management Services For Legal Industry

Undoubtedly, the legal sector deals with more paperwork than any other sector. Managing all the files or documents related to the case in one place is a herculean task for a legal professional. Legal professionals spend a lot of time sorting, filing and retrieving documents, and the loss of even one copy can affect the entire case. The law firm needs to move towards digital documentation in such a situation. The EisenVault digital document management system streamlines the processes for law firms and legal departments to manage, search, and retrieve case-related documents, court forms, affidavits, document creation, and more. Our Legal EDMS software ensures document confidentiality, seamless collaboration with legal professionals, version control, advanced search capabilities and data tracking. As a result, legal professionals can improve efficiency by enhancing the security of documents and, ultimately, productivity.

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Document Management Solutions For Human Resources Industry

Human resources are one of the most data-concentrated works in an organisation. The risks associated with protecting a high volume of sensitive information are high. So, managers have to deal not only with the costs of managing information but also with the security of that information. Human resources document management software helps the HR team organise and archive employee records to safeguard businesses from managerial headaches and legal liability. It will assist in managing employee records quickly and effectively so their time can be spent on more meaningful work like employee development and robotising workforce methodology. EisenVault manages and tracks HR-related data, record management, assignments, and processes. A streamlined and automated approach to manage worker reports, records, and HR-related processes to improve productivity and guarantee consistency.

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